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These are the additional extras currently available for a shoot:
Additional Shooter Second Camera Operator — This is a second DOP with a full camera and lighting kit.
Additional Camera — This is a second camera only. It should only ever be added as the third camera for the shoot, as we never send out two cameras with one DOP. Three cameras with two DOPs is acceptable under some circumstances, such as studio shoots.Shoot Assistant Assistant (AC) — This is an assistant to the DOP, and does not come with a camera kit.
Director — Usually works on higher end projects, oversees the creative and execution of a production. Ensure you have some pre-production booked for your director as well.
Field Producer — Works across a range of projects, and ensures that project briefs are followed, directs interviews and liaises with the client on set.
Studio — Your project will require some time in one of our studios.
Using our own studios does not usually incur an extra cost to the client.
Additional Camera — This is a second camera only. It should only ever be added as the third camera for the shoot, as we never send out two cameras with one DOP. Three cameras with two DOPs is acceptable under some circumstances, such as studio shoots.
Travel — You should be adding (and ideally budgeting) for all travel more than 1 hour beyond the offices in Melbourne and Sydney.
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Please speak to the Production Manager. Due to calendar restrictions, when travel is added to the project it must be scheduled in manually at the start and end of the shoot day. |
Director — Usually works on higher end projects, oversees the creative and execution of a production. Ensure you have some pre-production booked for your director as well.
Director of Photography (DP) — Head of the camera department. They also guide the creative decisions made by grip and electric departments.
Sound Engineer — Responsible for getting the best on-set sound possible.
Grip — Usually only required for larger shoots, we use a grip when we need someone to focus on looking after the kit and on-set safety.
Gaffer — Brought in when we need a specialist to look after the lighting.
Putting shoots on hold
When first creating your shoot(s) in a Project, you may not yet have all of the details finalised. Instead of inventing placeholder data for the compulsory fields, you can choose to put the shoot “on hold”.
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To be put on hold, a shoot need only have a Name. Everything else can be added later, after the details have been confirmed. Instead of saving the new shoot, click Hold.
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When a shoot is on hold, the shoot will have no scheduled date and it will not be scheduled in the calendar. It can be found within the calendar’s “On Hold Events”.
If a shoot has already been scheduled, it can still be placed on hold by clicking its On Hold button. When you do this, the shoot’s scheduled date will be removed. It will retain all other data that has been entered. The shoot (and its scheduled Additional Extras) will be removed from the calendar and moved to On Hold Events.
To remove the shoot’s on hold status: click the highlighted On Hold button and choose a new date for the shoot. You will need to update and/or provide all of the remaining required shoot information, then click Save.
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Pre-production documents
Feature released Sept 15 2022
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Click on the small +
Choose your document type
The VMS will take you straight to the Pre-Production tab with the new document ready to be set-up. This will automatically be linked to your shoot.
The call sheet
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At 3pm the day before your scheduled shoot, the VMS will automatically email a call sheet to your contacts and crew. This call sheet will compile itself using shoot and Project data, plus VMS contact information.
To edit contact information: go to the Contacts page under the VMS Clients menu.
To edit VMS staff information: go to the VMS Users page under the VMS Admin menu.
You can preview, edit, or add to the call sheet data by clicking on the shoot’s call sheet button.
If you make any changes to your call sheet information. Don't forget to hit the Save button!
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Shoot Events
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This top-left section of the call sheet data shows the scheduled VisDom crew for this shoot.
All of the Additional Extras that you have selected for your shoot should be presented here. As these roles are scheduled and assigned in the calendar, this information will show here, alongside the crew members' contact details.
For the time-being, we cannot edit this information here. It can only be changed within the calendar tool.
Shoot Schedule
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An optional tool. This tool occupies the top-right section of the call sheet information. It provides an easy-to-use way to create a shoot schedule breakdown for your call sheet.
Each schedule row includes a start time, a task, and notes. The task and notes are text boxes with no restrictions. You can add and rearrange as many schedule entries as you need.
The first schedule row is provided by default and is hardwired to the schedule shoot start time.
Comments/Remarks
Parking arrangements
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If you have any special parking arrangements that need to be communicated, select the "Parking is arranged?" checkbox above the special notes and add this information to the field provided.
Notes
A large text field has been provided for generic additional shoot notes.
The call sheet is not intended to display complex information. If you need to communicate detailed cast, shot, or crew information, then it is likely that there is an appropriate pre-production document you should be using.
Linked pre-production documents
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If you have linked any specific pre-production documents to your shoot, these links will be added to the call sheet.
If done well, your shoot crew will have access to all the information it needs from the call sheet, without needing to access to the VMS.
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Shoot Contacts
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The external stakeholders for a shoot are listed in the bottom-left section of the call sheet details. All of the project contacts will be added here by default, using the contact details available in the VMS.
Additionally, the shoot will be presented with reminder slots for a Site Contact and a Hair & Makeup contact. You will need to manually add these the details. However, they can be deleted, if not required.
Any further "Other contacts" for your shoot can easily be added. For the time-being, if you need to provide any further details on their role (or specific call times), this data can be added with the open-text name field.
eg, "Dave -- dog wrangler -- 2pm to 5pm"
Preview and download call sheet PDF
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You can preview and download your call sheet any time by clicking on the "eye" preview button at the bottom of the call sheet details.
This call sheet can be shared with your stakeholders. However, it will always be automatically shared with all contacts at around 3pm the day before the shoot.
What can the client see?
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When accessing the project via Client Hub, your client will be able to see and edit all of the filming details. Their view of these details is exactly the same as yours.
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