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summarise the production costs and disbursements
manage our client’s production credit
set the invoice details;
confirm and activate the project; and
monitor all invoices generated and sent to the client
As discussed on the Introduction to VMSX & Starting New Projects page, you will need to consider and confirm many of the details here when you are first setting up a new project.
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For more on the project confirmation email and activating your project, we covered it in detail within the Introduction and New Projects guidelines. |
Overview
The Invoices space is divided into two main views: the Overview and Invoices summary. You can toggle between them using the left-hand menu column.
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A disbursement covers any agreed costs incurred from a third-party in the course of delivering the project.
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We have eleven plenty of recognised disbursement types.
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Model/Talent
Studio
Drone
Voice-over
Travel
Venue Hire
Gear Hire
Music/Stock Purchase
CAD/TVC Delivery
Props
Other
Studio
Transcription
Freelance Crew Hire
Captions
Hair & Makeup
Accommodation
Catering
When you add a disbursement to the project, you must choose one of these categories.
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The data harvested from accurate disbursement costs will prove valuable when trying to appreciate where we can better focus our production resources and investments.
Note — added 5pm Nov 2021
The requirement here is that you clearly identify your disbursements for Accounts to match-up. The cost represented here should reflect what we are charging the client, not what we have paid the third-party.
Our current PAYG rate card suggests that you should mark-up your disbursement costs by 35%.
What if I don’t know all of my disbursement costs?
What if I don’t know what my project breakdown will be?
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Info: To read more about processing new credit package orders, see the Starting new projects page. |